Camporee Emergency Procedures

Download the Word Doc of the Emergency Procedures for Camporee

It is the responsibility of all adult Scout leaders and all Scout camporee staff to respond to any and all emergency situations using the proper procedures as outlined in this publication. During the camporee, when Boy Scout and Cub Scout programs are in session, trained medical personnel will be available.

Proper Preparation, Outfitting, Training and Discipline can prevent many emergency situations from taking place. Be Prepared!



  • Police, Fire, 911
  • Ventura County Council, Boy Scouts of America (805) 482-8938
  • Camporee Advisor, Victor Rivera (915) 241-8421
  • Sespe District Camping Chair, Steve Berkel (805) 816-0751
  • Camporee Doctor, Carlos Baraza (805) 905-0068

In an effort to maximize the outdoor experience, respect other campers and the wild life preserve, please reserve use of cell phones for emergencies only! Thank You!


Severe Injury

If a serious medical emergency occurs, do the following:

  1. Keep the victim still — Do-not let the victim move or be moved.
  2. Notify the nearest camp staff member, or other authority, who will call for medical assistance.
  3. Administer first aid. Treat for shock.
  4. Keep the victim calm and comfortable until medical personnel arrive.
  5. In the event that evacuation of an individual by air ambulance is needed, the GPS coordinates for the concrete pad used for Dutch Oven fires is 34 o 23.788’ N, 119 o 16.665 W Because of the hazards of landing helicopters, it best to declare a camp wide emergency and keep the injured party at least 200 feet from the landing site.

Minor Injury

Minor injuries or illnesses should be treated with first aid, and seen by appropriate medical personnel. For injuries that require medical attention please see camp doctor in HQ building, during Camporee.


Protective Measures 

  1. No campfires or charcoal fires in campsites. Campfires and charcoal fires are only allowed in the (1) campfire bowl, (2) concrete pad event area for string burn and Dutch Oven competition or (3) BBQ pit in HQ staff meal area. 3
  2. Only lamps and stoves with self-contained, pressurized bottles (propane) is allowed.
  3. No HOT lanterns in tents.
  4. No flames or liquid or gas fuel is allowed in tents.
  5. All extra fuel for lanterns and stoves stored in flammables box.
  6. No explosives or match-lit fireworks are allowed.
  7. Post fireguard chart and select fire warden.
  8. Keep fire barrels filled to rim, and keep two buckets of water or dirt at each tent.
  9. Post fire extinguisher in visible and accessible location.

When a Fire Is Sighted 

  1. At the first sign of a fire, sound the alarm by yelling “Fire”.
  2. Report the location of the fire immediately to group adults, the camp staff, or other authority.
  3. If fire is small, suppress it with the campsite firefighting equipment. If large, keep away and wait for camp staff, or other authority, to put the fire out. Prepare to evacuate camp, if necessary (with vehicle keys).
  4. Adult leaders should account for all group members, and be prepared to report group status to camp staff or other authority.
  5. Group should stay at the campsite until directions are received from the camp staff, other authority or sound of air horn.
  6. If camporee fire alarm (air horn) is sounded, EVERYONE (as units) should report to Flag/HQ area (with vehicle keys).
  7. The Troop Scoutmaster or SPL runner will report to the camp staff, or other authority, naming group members not at the FLAG/HQ muster.
  8. End of emergency will be three short quick air horn bursts.


Group leaders should always keep appraised of current weather situations and forecasts. Local radio stations can be helpful. Obtaining a battery powered weather channel radio receiver can be an excellent investment for any outdoor Scouting activity.

Flash Floods

Flash floods result from rains filling drainage systems—streams, ditches, valleys, etc.—to overflowing with raging water, and possibly debris. Do not attempt to cross flowing streams where water is above your knees. Do not camp on low ground, and always be prepared to move out fast to higher, safer ground. To access Camp Willett you will need to cross a creek (Stinky Creek), in the event of flooding you will be notified of proper exiting procedures. Use caution as the roads may turn muddy.


If near a building or vehicle, get inside. Stay away from natural lighting rods: trees in open areas, hilltops, ridges, water, beaches, boats, canoes, farm equipment, small structures in open areas, and any metal object. In a forest, seek shelter in a growth of 4 trees in a low area. If in the open seek a low area, such as a ravine or valley. Groups should spread out. If on the prairie, drop to your knees and bend forward putting your hands on your knees; if you have a foam pad, kneel on it. At the first sign of an electrical storm all water activities are to be closed.

Severe Cold

Be prepared for cold by using the C-O- L-D system. Keep clean by keeping out dirt, grime, and perspiration. Avoid overheating by adjusting clothing to meet outside temperature and exertion rate. Wear loose layers of clothing so blood flow is not restricted, and so dead air spaces between layers will trap warm air. Keep dry by keeping damp clothing away from your skin, and avoid situations that can cause perspiration. Always wear a hat as about 80% of heat loss can be through your head. Limit time individuals are exposed to severe cold. Watch for signs of hypothermia.


Keep away from tall trees, trees with dead limbs, creeks and lakes, rock formations, and open areas. Follow guidelines for lightning, flash floods, and tornadoes. Be prepared to evacuate.


Do not camp under or near dead trees with dead limbs. Place tents on down wind hill side or forest area of prevailing winds. Use extra lines to secure tents. Take down dining flys. In a building, stay away from windows.


Encounters with mountain lions, rattlesnakes or scorpions should be reported to a camp staff member.

Mountain Lions

Always travel in groups. Do not hike or bike alone. Avoid hiking and biking during dawn, dusk and night. Carry a big hiking stick, make noise to let the animal know you are approaching. Do not approach a mountain lion. If a lion is encountered, stand your ground never run and make yourself appear as big as possible by waving your arms and making noise. This can also be done by holding your coat or backpack over your head, throw rocks or other objects. If a lion attacks, do not play dead, but fight back and yell.


Keep a keen eye out for rattlesnakes around rocks and ledges. Always watch where you intend to step, and never put your hand or feet where you have not looked first. If a rattlesnake is encountered, move away as quickly as possible, and simply make a wide path around it to continue your travel. If a rattlesnake is encountered in the main camp area, report it to a camp staff member or the Scout ranch ranger.


Avoid contact at all cost. In addition, it is advisable to wear protective clothing such as shoes or gloves when in scorpion prone areas whenever possible. Check shoes and equipment left outside prior to use.


Protective measures 

  1. Everyone uses the buddy system at all times.
  2. Keep a roster of all members. List each person’s name and address.
  3. Conduct a bed check every night, and a roll call every morning.
  4. Keep a check-out sheet and pencil posted for all members to tell where they are going, whenever they leave the camp site.

Hiking procedures 

  1. The leader keeps a list of all members on the hike.
  2. Groups sign out for hikes with Headquarters, and sign in upon return from hike.
  3. There are two leaders on every hike, with one at the front and the other at the rear.
  4. Members stay with groups at all times.
  5. No less than four individuals in a hike group.

When a person is missing 

  1. Check obvious areas first: tents, campsites, latrines, trading post, program areas, etc.
  2. Check sign-out register and hike register.
  3. Ask: “Who saw him last?” “Where—which way—was he going?” “When did he leave?” “Whom did he leave with?”
  4. Ask: “What mood was he in when he left—angry—homesick—normal?”
  5. If not located, notify nearest camp staff member, or other authority.


Youth Protection All Boy Scouts of America youth protection guidelines are to be followed at all times.

  1. Two adult leaders must be in camp with any Scout group at all times.
  2. All backcountry outings must have at least two adult leaders present.
  3. One youth member to one adult member activities are not permitted.
  4. Adults may not sleep in the same tent with a youth member, unless the youth member is their own child.
  5. Adults may not shower with youth members.
  6. Incidents of abuse—sexual, physical, mental, etc.—must be reported to the camporee advisor, camping chair, or the camporee chair. The report will then be passed on to the Ventura County Council Scout Executive, who in turn will report it to the proper authorities.
  7. If an incident requires medical attention, follow listed medical procedures.


At the sign of an earthquake individuals should remove themselves away from the danger of falling rocks, electrical lines, trees, and other debris. If inside a building move to a secure location under a doorway arch, heavy table, or other structure. If it is possible to move quickly from a building to an open area, do so. Keep aware of aftershocks. Check structures for damage before reentering.


Camp Willet t(Plan) In the event of evacuation or emergency during the camporee an air horn will sound. All in camp report to the FLAG POLE NEXT TO HQ BUILDING for evacuation to the parking lot and transportation out of camp (with car keys). We will reassemble on up-hill side of gate #1, the 8 padlock gate at the Girl Scout camp. We will double check the head count and a staff member will record the troop number for every vehicle and how many persons inside the vehicle. The double check is to assure nobody is abandoned in camp, this is especially important if scouts exit in different troop vehicles than they arrived in. We also have a few that are arriving Saturday and joining their troop.

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